Computer sciences and Information technology
System Analysis and Design
Tasks: Read the following scenario, understand and present your response in a document with 3 pages.
Description of the Organization:
XYZ University is an Educational Institution that aims to provide Quality education to the Omani students. It offers Diploma, Bachelors and Master’s program in all Engineering Discipline. The following narrative partially describes its Student admission system.
Scenario:
The University approves any new programs and specializations through the Admission Office. The Admission Office plans the following activity to create awareness among students, it forwards the Programs and Specialization available to the Public-Relations Office (PRO) to advertise through newspaper, TV etc., the same and publish the last date for getting the application forms. The PRO will report the admission office with the budget and a forecast on the number of students who will be seeking admission to store in the budget file for accounting purpose.
The Admission manager provides PRO with a list of industries which can be contacted to have Memorandum of Understanding (MOU) with the university to educate the Industry employees. The PRO conducts training and campaigns to those industries and provides their industrial forecast to the admission office.
As per the MOU, to seek Admission in the university, the Industry has to send a list of Industry students who wish to study, together with a No Objection Certificate (NOC) to the admission office. Upon receiving those applications, the Admission manager shortlist the candidates based on merit and send the selected students list to the industry. He will keep the students personal and academic profile as well as the NOC to the Industry students file.
In addition to the above admission procedure, the students can buy Application forms from the Admission Office’s store and submit the same to the clerk in the same department.
The clerk in the Admission department filters the application based on eligibility for the courses and prepares acknowledgement forms. Eligible students will receive the acknowledgment form. The clerk also forwards the eligible application forms to the Registration office to shortlist students for interview based on merit. The Secretary in the Registration office receives those applications and prepares the merit list. The students were allotted with specializations based on his ranking in the merit
list. The Merit list is forwarded to the Admission Office. Students will be informed about their specialization through mail.
Once a student was allotted with a specialization he has to pay the admission fee to the Admission office for which they will be provided with a receipt after which the student’s admission is confirmed. The Admission Clerk prepares the paid-student list which contains students who paid the admission fees and forwards one copy of the list to registration office to check the originality of the students’ academic records. Another copy of the students list is forwarded to the academic department to prepare timetable which will be notified to the students by the admission department.
In cases where a student wishes to change the specialization allotted to him, He has to send a change specialization form to the Admission office. The Admission manager receives the change form and checks for eligibility by referring to the student’s academic profile from the student file. If found to be eligible, he sends a copy of the change specialization form to the academic department to check for seat availability. If the student is not eligible his request will be rejected and he will be sent a rejection letter.
Upon receiving the change specialization form, the Secretary of the Academic Department checks if seat is available for the claimed specialization, if available he responds to the Admission manager with a change confirmation form which is forwarded to the requested student. If seat is not available he sends a rejection letter which is again forwarded to the student.
Based on the above narration, perform the tasks listed below:
1. Prepare the following for the above mentioned scenario:
a. Context diagram.
b. Level 0 DFD (Data Flow Diagram).
c. Level 1 DFD of any one of the processes identified in the Level 0 DFD.
Instructions:
• Answer all the given questions/tasks.
• Please use proper arrows with text in/out for each process.
• Find 5 processes in the context diagram if possible.
• Explain each question properly.
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